How to create an Event

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You can quickly set up an event on Made Open. Need to sell tickets or only have a set number of spaces? That’s not a problem we link up with Eventbrite to bring all their great features to the Made Open platform.

Depending on on your needs there are two ways to set up an event. You can set up a basic event in a matter of minutes, and is best suited to simple, open to all events. Alternatively if you want a ticketed event, or wish to promote through eventbrite at the same time, the eventbrite option will be best for you. Skip forward for instructions for setting up an Eventbrite event on Made Open.

Setting up a basic event:

1. Find ‘Create’ > ‘Event’
Under the main left-hand menu select ‘Create’ then choose ‘Event’ all events are created through this option.

2. Add your event title
Try to keep this simple and to the point, you can go into more detail later if needed.

3. Set your event date and time
You’ll need to pick a start and an end date and time.

4. Choose your location
The more accurate you are here the better.

5. Visibility
You can choose for an event to be public or only visible to members of a group. If creating an event only for the members of a group you have started you will need to create the event as that group not as yourself.

Now your event is ready to go, but you can add more information to make the event look more attractive to potential attendees. If however you are stuck for time and just need to get it live you could scroll down and hit submit event. However we would advise you spend that little bit of extra time to add some of the following:

6. Ticketed Event?
If you do need to ticket the event or would like the event to also be on eventbrite without duplication you will want to select ‘Yes’. If however you just want to encourage as many people as possible to come leave it as ‘No’. If you do choose ‘Yes’ please ‘skip’ to these instructions.

7. More information
This is your opportunity to give a short description about the event, think of it like an event summary.

8. Add your story
This is where you can add the real detail of the event, this section is set up a little bit like a blog, so you can add titles, subtitles, bullets and images to sell in your event.

9. Add an Image or Video
Adding an image will help make your event stand out and catch people’s attention. A video won’t be necessary for a lot of events, but if you have a video that shows the same event last year or is a promo for this event this is the place to add it.

Finally you can choose to invite fellow members of Made Open, currently you can only invite those people you are already connected with, but events can be also easily shared via social networks too.

And thats it. Click ‘Submit Event’ and it’s live!

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Managing your event:

Once your event is live other users will be able to find it on the activity stream and can let you know if they intend to Attend the event, are a maybe or are not going to be able to make it.

You can keep an eye on the numbers of attending (and not) by accessing the event dashboard:

1. Login to Made Open

2. Go to your profile (click on your name or image)

3. Go to Manage activities

4. Find your event and click ‘View statistics’

You will also be able to make any changes if you need to make any edits or (heaven forbid) notice any typos by following the same instructions but choosing ‘Edit details’ at the last step instead.


Setting up a Eventbrite event:

Before starting this process you will need to set up an Eventbrite account. It is best to set this up first if you don’t have one already. You can do that here: https://www.eventbrite.co.uk/signup/

1. Find ‘Create’ > ‘Event’
Under the main left-hand menu select ‘Create’ then choose ‘Event’ all events are created through this option.

2. Add the required information
You will need to add in the event title, times and dates, location and if the event is public or private. You can find more information about these steps here.

3. Select ‘Yes’ for ticketed event
After the basic information you will be asked if the event should be ticketed or not. Make sure to select ‘Yes’. On selecting yes a hint message should appear telling you tickets will be defined in the next step.

4. Add in any additional information or images
Continue with the rest of the form adding in any additional information, images or video you feel are important. You also have an option to invite your Made Open connections.

5. Click “Step 2 | Define your tickets”
Scroll to the bottom and click the green button reading “Step 2 | Define your tickets”. This will take you to the next stage of the process where you link up to your eventbrite account.

6. Sign into Eventbrite
Under Step 2 “Register or sign in with Eventbrite” click the Go to Eventbrite button. Next login with your Eventbrite details or create a new account. You will now see a new screen asking you if you want to allow Made Open to access your eventbrite account. Click ALLOW.

7. Define your tickets
Click “Go to Eventbrite” under Step 3 “Define ticket and submit to Eventbrite”. A pop up will appear, click okay and login to to Eventbrite. You will be taken to your event page on Eventbrite. Click “Make Event Live” then scroll down the page to check all the details. It is here where you can add your ticket type, number of tickets available, and a payment method for receiving money for paid for tickets. Once happy with all the details click “Make Event Live”. 

8. Return to Made Open
Once your eventbrite event has been put live, when you return to Made Open you will find the event is now also live with the ability for people to book their tickets through eventbrite. Horray! 

Screen Shot 2016-05-04 at 17.17.07

Managing your event:

Once your event is live other users will be able to find it on the activity stream and can let you know if they intend to Attend the event, are a maybe or are not going to be able to make it.

You can keep an eye on the numbers of attending (and not) by accessing the event dashboard:

1. Login to Made Open

2. Go to your profile (click on your name or image)

3. Go to Manage activities

4. Find your event and click ‘View statistics’

You will also be able to make any changes if you need to make any edits or (heaven forbid) notice any typos by following the same instructions but choosing ‘Edit details’ at the last step instead.

For any changes to the ticket types or to see how many people have actually bought tickets you’ll need to log into your Eventbrite account. More information on using Eventbrite can be found here.

Which ever type of event you set up you will benefit from all the helpful little features we’ve created. Events can be easily shared via social networks, you can access the lists of attendees, maybes and those unable to make it. Email notifications will remind users of the event 24 hrs before its due to start. Enjoy.